Meetings Consolidation Programs

Many companies are de-centralized when it comes to departmental and regional meeting planning. Often one area is unaware of what the other is doing. There are several opportunities to better manage costs, maximize buying power and reduce overall meeting spend.

BMI can help you identify problem areas and develop a plan for meeting consolidation. A simple consultation can help to determine your company’s needs and the best plan to capture, manage, and analyze strategic financial data as the first step in the consolidation process.

An integral part of the program is BMI’s on-line tool that captures data regarding total company-wide meeting spend and redesigns the group travel process via an electronic RFP and reporting package. The result will be a meetings consolidation program that allows BMI to assist in managing controllable expenses by way of lower rates, increased productivity and decreased risk, resulting in a positive impact on your company’s bottom line.

Benefits For Your Company:

• Avoid conflicts by seeing what other travel events have been planned.
• Multi-event leveraging by conducting back-to-back events at the same venue.
• Up-to-the-minute, accurate picture of group meeting expenses.
• Eliminate schedule conflicts and overlap
• Reduce travel spend by coordinating meeting locations and dates
• Increase leverage buying for air/hotel accommodations
• Manage cancellation penalties and room inventory
• Strengthen negotiating position with vendors

Time Is Of The Essence:

Every day’s delay in beginning data collection is a lost opportunity for savings.

Contact: info@beyondbmi.com for more information.