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Let Us Help Select Your Next Hotel

One of the most time consuming elements of planning a meeting or event is locating the right destination, hotel or venue. BMI offers a hotel site selection service which specializes in assisting you with your hotel property for your event in an effort to locate hotels and resorts that best match specific program needs.

Since we are paid by the hotels via a room commission there is no cost to the planner. Let us deal with the research, faxes, phone calls and emails to and from the many locations being considered. At the end of our search we will provide you a comprehensive grid detailing the hotels or venues that meet your program specifications.

We use our many years of experience, contacts and ongoing industry relationships to secure the best property and rates possible. It is our goal to exceed your expectations when it comes to the highest quality of service and attention you deserve.

Once a request is generated, we will work on your company’s behalf to secure the best property and rate for your event. We represent you and company and all decisions, benefits (award points) and directions are yours. Below are the complimentary services we offer for your site selection:

Our Site Selection Service simply will save you time and money.

Site Selection Services

  • Research available hotels based on your needs
  • Verify availability of guest rooms, event requirements
  • Negotiate the best rate
  • Negotiate possible upgrades, example; complimentary room concessions
  • Evaluate property uses during your time period: other events, competitors in hotel, renovations, etc.
  • Coordinate venue sales kits and/or videos sent to you
  • Provide area information: nearest airport, shuttles, restaurants, etc.
  • Provide you an e-grid outlining our findings
  • Arrange a site inspection, if needed
  • Assist you on making the final hotel selection
  • Provide clarification on confusing contractual language
  • Negotiate the best possible hotel contract (you will sign and be the final decision maker)
  • Stay involved even after the hotel contract is signed

Minimum requirement is that your meeting has at least 20 rooms per night.

Phone: 888.841.3348 24/7 Technical Support: 888.841.3348 x805 Email: info@beyondbmi.com